Start free

Keeping Track of Team Performance: Metrics That Matter

Ever feel like you’re drowning in data but short on insights? As a leader, you’ve got access to metrics galore about your team’s performance. But are you tracking the numbers that really matter, the ones that give you an accurate read on your team’s progress and health? If you find yourself wondering whether all those charts and stats are helping or just creating white noise, it’s time to re-evaluate. The metrics that truly matter are the ones that cut through the clutter and give you clarity. They highlight not just activity or output, but actual impact and effectiveness. They point to the areas that fuel momentum and growth. If you want to gain a clear-eyed view of how your team is really doing, focus on these key metrics that translate into real understanding. The numbers that move the needle are the only ones worth watching.

Defining High-Performing Teams

Defining what makes a high-performing team is key to tracking the metrics that really matter. Some characteristics of effective teams are:

🎯 Shared purpose: Members understand and are passionate about the team’s core mission and goals. They know why they’re together and what they want to achieve. A really easy way to achieve a shared purpose is to leverage Cadrelo goals.

🫱🏿‍🫲🏾 Interdependence: Team members rely on each other to accomplish objectives. They recognize that collective work and synergy are required to drive real results.

📢 Open communication: Ideas, feedback, and opinions are shared freely and respectfully. Team members feel heard and supported, creating an atmosphere of psychological safety.

💡 Adaptability: The team can pivot in response to challenges or new information. They embrace change and look for ways to continuously improve.

💪 Accountability: Each member takes responsibility for their part while also holding their teammates accountable in a constructive way. Blame is set aside in favor of solution-focus.

💖 Trust: Team members can be vulnerable, ask for help, and depend on each other. They give the benefit of the doubt and extend good faith.

    Measuring things like work quality, customer satisfaction, productivity, and employee engagement can indicate a high-performing team. But also look at softer metrics around relationships, values, and team dynamics. Hold regular retrospectives to gain insight into areas of strength as well as opportunities for growth. By focusing on the factors that truly enable team success, you’ll build the foundation for long-term progress.

    Why Metrics and KPIs Are Crucial for Teams

    If you want your team to achieve their goals and continuously improve, you need to implement metrics and key performance indicators (KPIs). These provide visibility and help gage real progress.

    • Metrics give teams data-driven targets to work toward. Things like sales numbers, customer satisfaction scores, or production rates. They create accountability and motivate teams to achieve objectives.
    • KPIs take metrics a step further by linking them directly to key business goals and outcomes. For instance, if your goal is to increase customer renewal rates, a KPI could be the percentage of customers who renew service each month. Track this number and you’ll know if you’re on the right path.
    • Another benefit of metrics and KPIs is that they uncover problems early on. If a KPI is trending in the wrong direction, it signals an issue that needs addressing before things get worse. Teams can then make corrections to get back on track.
    • Lastly, metrics and KPIs provide a shared set of facts that give teams visibility into how they’re performing. This transparency builds trust and cohesion within teams since everyone is working with the same information.

    The bottom line is that metrics and KPIs are essential tools for goal-setting, problem-solving, and keeping teams accountable. Establishing a few key numbers to monitor regularly can have a huge impact on team progress and results. So start tracking what really matters today!

    Choosing the Right Metrics to Track Progress

    The metrics you choose to track your team’s progress are critical to properly evaluating performance and keeping everyone on track. Some of the most useful metrics to consider include:


    How much work is your team completing in a set period of time? Track the number of support tickets closed, sales made, code commits, or other key outputs for your team. Compare productivity week over week or month over month to ensure things are improving or at least holding steady. If productivity is declining, it may indicate burnout, lack of resources, or other issues you need to address.


    Quantity means little without quality. Are the outputs, interactions, and work products meeting expectations and standards? Survey customers, review work samples, check accuracy and error rates. Quality metrics might include customer satisfaction scores, number of defects, or percentage of work needing rework. Consistently monitor quality to guarantee your team is delivering value.


    The overall mood, happiness, and job fulfilment of your team members significantly impacts productivity and quality. Regularly check in on morale through one-on-one meetings, team discussions, and anonymous surveys. Watch for signs of poor morale like lack of enthusiasm, pessimism, excessive complaining or cynicism, tardiness, or absenteeism. Address morale issues swiftly by re-energizing, re-focusing or re-inspiring your team.

    Continuous Improvement

    The best teams never stop learning and enhancing their skills. Track how often team members attend optional training, ask for or provide mentoring, suggest process improvements, or experiment with new tools or techniques. Reward continuous improvement to motivate ongoing progress. Over time, continuous improvement metrics should show a steady incline.

    Keeping tabs on productivity, quality, morale and continuous improvement will give you the insight into how your team is truly progressing and performing. Adjust as needed to keep your team motivated, challenged and achieving both short-term goals as well as long-term success.

    Common Team Metrics and KPIs to Consider

    Common team metrics and key performance indicators (KPIs) to track progress and performance. As a team leader, these are some of the measures you should be monitoring regularly:

    Selecting Impactful Metrics

    Choosing the right metrics is crucial for an accurate assessment of your team’s progress. Consider:

    • Productivity: Assess work volume within a timeframe, such as support tickets resolved or sales achieved.
    • Quality: Ensure that the output meets set standards by checking customer satisfaction, error rates, and rework percentages.
    • Morale: Gauge team satisfaction regularly, as it significantly affects productivity and quality.
    • Continuous Improvement: Track the uptake of training, mentoring, and the adoption of new practices.

    Keeping a close eye on a mix of metrics like these will help give you a holistic view of how your team is really performing. Look for ways to continuously improve in the areas that matter most to your team’s success and overall health. With the right KPIs as your guide, you’ll be able to make meaningful progress and navigate in the right direction.

    Getting Team Buy-in on Metrics and OKRs

    To get your team on board with the metrics and OKRs you’ve identified, transparency and buy-in are key. Share your thinking behind why you chose each metric and objective, how they align with business goals, and how they’ll be used. Discuss them openly in team meetings and address any questions or concerns.

    Explain the Why

    Explain how each metric will help the team achieve priorities and the vision for success. For example, you might say something like: “Tracking client satisfaction scores each quarter will help us ensure we’re delivering an amazing experience, which is key to building loyalty and referrals.” Connecting metrics to the big picture will motivate the team to improve them.

    Set Targets Together

    Have the team determine targets and OKRs collaboratively. Ask open-ended questions to get the discussion flowing, such as: “What do you think is an ambitious yet achievable target for this metric over the next 6-12 months?” When the team has input, they’ll feel ownership over the end results. You can then review all suggestions and determine final targets as a group.

    Monitor and Provide Feedback

    Share updates on metrics and OKRs regularly so the team can see progress and make adjustments as needed. Offer constructive feedback and coaching to help everyone improve. Recognize and celebrate wins, big or small, to keep the team motivated.

    Make Metrics a Habit

    Discussing key metrics and progress toward OKRs should become a habit. Include them in weekly meetings, reports, newsletters or updates. Over time, tracking metrics will become second nature as the team sees their impact. But continue explaining any changes to reinforce why certain metrics matter.

    Keeping the lines of communication open, setting targets collaboratively and providing continuous feedback and recognition are the keys to gaining team buy-in. When metrics are a consistent part of operations, your team will be working together toward shared goals and greater success.


    Steer clear of metrics that merely serve as vanity numbers and concentrate on those that yield substantive insights into your team’s performance. Prioritize metrics that answer critical questions about your team’s efficiency, customer satisfaction, and achievement of key goals. By aligning your team’s focus with that of the organization, you’ll pave the way for a high-performing team that not only meets but exceeds expectations. Forget the noise; let the metrics that matter propel your team forward.

    Build effective and aligned teams

    Cadrelo makes it easy for teams to collaborate and manage their daily work. It helps teams manage daily communication, both async and real-time, helping them stay aligned and on track no matter where they are. Try Cadrelo for free and see the difference it can make for your hybrid team!

    Get startedView pricing